Employees (Vietnam): 26 Vietnamese employees and 7 Japanese employees (as of December 2025)
Ownership Structure: 100% Japanese company
Industry Sector: Renewable energy (biomass fuel / biomass power generation)
Business Description: The company engages in biomass fuel and biomass power generation business. In Vietnam, it is involved in the production and procurement of wood pellets and new biomass power plant projects. They haveseveral companies in Vietnam, and thí company serves as the management company for its Vietnam operations.
Work Location Address: Capital Place, 29 Lieu Giai, Ngoc Ha, Hanoi, Vietnam
2. Hiring Background
Target Start Date: November 2026 (negotiable)
3. Position Information
Position Title: General Affair Staff
Number of Recruitments: 1
Main Job Description:
1. General Affairs & Internal Administration
Manage vehicle arrangement and related administrative tasks, including arrangements outside regular working hours when necessary.
Handle and coordinate general administrative matters, including visitor management, employee information, stay/visa information, accommodation, mobile phones, business cards, mailing lists, employee lists, inquiries, expense claims, documents, office supplies, mail/courier services, and internal events.
Coordinate and arrange necessary support for visitors and business travelers.
Handle employee-related administrative matters to support cost reduction and proper management of PIT-related expenses.
2. Internal Control & Coordination with Vendors and Relevant Parties
Maintain and update internal control procedures and general affairs-related rules and regulations.
Coordinate various matters with the Japan Head Office and Japanese staff/related parties.
Communicate and coordinate with general affairs-related vendors, including contract and cost management.
Respond to general affairs-related inquiries and coordinate with relevant departments as necessary.
Monitor the progress of general affairs-related tasks and report updates to the supervisor.
Provide administrative support to group companies as necessary.
3. Budget Management & Process Improvement
Monitor and manage the budget and actual expenses related to general affairs.
Identify issues and propose improvements related to general affairs operations.
Improve general affairs-related workflows and administrative processes.
Headcounts of Division:
Reporting Line: Vietnamese Manager & Japanese Manager
4. Candidate Profile
Must Have
At least 5 years of experience in a General Affairs / Administration (GA/ADM) team.
Experience in general administrative tasks, including office management, employee support, travel arrangements, vendor coordination, and internal events.
Good communication and coordination skills, with the ability to work effectively with employees, managers, and external parties.
Good organizational and time-management skills, with the ability to handle multiple tasks and meet deadlines.
Good problem-solving skills and a proactive attitude toward improving administrative processes.
Careful, responsible, and detail-oriented in handling administrative tasks and documents.
Ability to adapt to changes in the work environment and duties.
Experience working for a Japanese company.
Ability to work in Japanese (JLPT N2 or equivalent proficiency) and communicate in basic English.
A positive attitude and willingness to learn new skills and take on new challenges.
Under 45 years old.
Nice to have (advantage / preferable)
Experience in launching projects.
5. Compensation & Benefits
Employment Type: Full time
Salary Range: Based on experience (up to VND 30 million)
Bonus Scheme: Based on company regulations
Other Benefits: Annual salary adjustment (once a year); allowances based on company regulations; A-level office building in Hanoi.
Working Hours: 8:00–17:00 (including a 60-minute lunch break)
Work Arrangement: Monday to Friday
Contributed Salary for Social Insurance: Full salary
Probation Period & The Salary: 2 months; 100% ofsalary during probation
